LANTERN ROUGE: TEAM CHARTER
UPDATED: January 1, 2020
General
● All Lantern Rouge team members must agree to adhere to this team charter document in order to remain in good standing.
● All team members must be registered with the OCA and present their official OCA license prior to attending their first Lantern Rouge ride of the year.
● Members must carry a valid OCA license on their person at all times while attending Lantern Rouge rides and events.
● All members must create and maintain an account on the Lantern Rouge Slack channel for communication purposes including rides, events, updates, etc.
● All members must adhere to the documented Lantern Rouge Risk Policy at all times.
● Members who fail to adhere to the Rider Chart and Risk Policy may be removed from the team at the discretion of the Lantern Rouge Board. Membership fees and other costs to the member will not be reimbursed.
Representation
● Representation of the team must be done in a positive and balanced manner at all times.
● Any time a member adorns themselves with a Lantern Rouge kit, clothing, or brand markings they must conduct themselves in a manner that is respectful and appropriate to the overall team and associated sponsors. This includes, but is not limited to:
o Interaction with the general public;
o Other riders and teams; and
o Pedestrians and motorists.
Social Media
● Members are encouraged to post and share on social media, but care must be taken to represent the team appropriately and respectfully. See “Representation”.
● Social media posts specific to Lantern Rouge activities should include the following:
o Team tags (e.g. @thelanternrouge)
o Individual member tags (e.g. @membername)
o Individual sponsor tags (e.g. @sponsorname)
o Appropriate hashtags (e.g. #LRcxpractice)
● Throughout the season, members may be asked to make specific social media posts. Members will make every effort to comply and post in a timely and accurate manner.
● From time to time, team members may be asked to post sponsor-specific posts in order for the team to meet their various sponsorship commitments.
Sponsorship
● Lantern Rouge is financially supported by the generous contributions of a small number of sponsors.
● At all times, members must act in a way that is positive, respectful, and supportive of all Lantern Rouge sponsors.
● Throughout the season, team members will be asked and expected to participate in a small number of sponsor specific events and activities. These may include:
o Demo days;
o Community events; and
o Promotional activities.
● While the majority of sponsorship contributions are financial and used to fund the ongoing operation of the team, from time to time, merchandise and “swag” is made available to team members. Efforts will be made to distribute any non-financial sponsorship contributions in an equitable manner as determined by the Lantern Rouge Board. The distribution of non-financial sponsorship contributions should be considered a “bonus” and will not be guaranteed in any form.
Updates and Amendments
● Periodically, this charter document will be reviewed and updated by the Lantern Rouge Board.
● Once approved by the board, updated version of the charter document will be made available to team members via the Lantern Rouge website.
LANTERN ROUGE: RISK MANAGEMENT POLICY
UPDATED: February 16, 2021
Preamble
Cycling can be a dangerous activity. This plan will be used to define how LANTERN ROUGE rides will be conducted. These policies will be enforced for all official LANTERN ROUGE rides and will also extend to any and all guests of the team as per the guidelines supplied by the OCA. It is the duty of all team members, and any guests, to conduct themselves in a safe and responsible manner.
All members of LANTERN ROUGE will receive a copy of this document as part of their team registration package.
Definitions
LANTERN ROUGE Rides means rides formally organized by the LANTERN ROUGE and as described on official team communications (email, websites, etc.). Rides not registered with the LANTERN ROUGE are not LANTERN ROUGE rides.
Insurance
Through the member registration process, each member purchases General Liability Insurance coverage through the Ontario Cycling Association (OCA). General Liability Insurance is designed to protect a person (member) or any entity (Province, Club, Canadian Cycling Association) against any legal responsibility arising out of a negligent act or failure to act as a prudent person would have acted, which results in bodily injury or property damage to another party. LANTERN ROUGE members should familiarize themselves with the terms of the insurance coverage.
The coverage details may be accessed at http://www.cyclinginsurance.ca/
The LANTERN ROUGE Board must receive signed insurance waivers from each LANTERN ROUGE member; membership is not assigned or granted until a signed waiver is received by the LANTERN ROUGE. This is part of the member registration process.
Standards of Care
This Risk Management Plan and all LANTERN ROUGE programs and rides shall adhere to the following, as applicable:
UCI, CCA, OCA rules and regulations as they pertain to Team/Club Rides.
Ontario Highway Traffic Act, 1990
While on LANTERN ROUGE Rides, all LANTERN ROUGE members must adhere to and obey all rules of the road as per the Ontario Highway Traffic Act. The Ontario Highway Traffic Act is available here:
http://www.e-laws.gov.on.ca/html/statutes/english/elaws_statutes_90h08_e.htm
General
● All members of the LANTERN ROUGE are responsible for bringing forward to the LANTERN ROUGE Board any safety issues related to LANTERN ROUGE rides, which present themselves throughout the riding season.
● While on LANTERN ROUGE rides, all LANTERN ROUGE members must adhere to and obey all rules of the road as per the Ontario Highway Traffic Act.
● Any LANTERN ROUGE member on a LANTERN ROUGE ride should immediately advise the other members of the ride should the member feel the group or individuals in the group are riding in an unsafe manner. The member should withdraw from the ride if they feel unsafe.
● All participants of the LANTERN ROUGE rides must provide proof of membership in good standing prior to each ride, if requested.
● Each LANTERN ROUGE ride participant will conduct him or her self in a responsible manner and retains liability for their own actions.
Guest of Lantern Rouge
● LANTERN ROUGE from time to time will allow for guest riders to join in on team rides.
● All guests must hold valid OCA insurance (Club or Race License)
● All guests must respect and adhere to this Risk Management Policy and conduct themselves in a safe and responsible manner.
Ride Marshals/Coordinators
● Due to the current small size of the team, official LANTERN ROUGE marshals will not support LANTERN ROUGE rides. This may change in the future as the team grows.
● It is the responsibility of all LANTERN ROUGE riders to adhere to the Risk Management Plan.
● All LANTERN ROUGE Riders will carry a cell phone for emergency use on all LANTERN ROUGE Rides. Riders should immediately call 911 in the event of an emergency.
Rides
● LANTERN ROUGE rides on roads will be planned to use lesser- traveled roads where possible and practical.
● LANTERN ROUGE rides will not run if lightning is present and will be cancelled if lightning is sighted.
● When a large number of riders come out for any given LANTERN ROUGE ride, the riders will self-organize into smaller groups. Less than 15 riders per group is recommended and deemed reasonable. Groups should be at least 100 meters apart on the road to allow other vehicles to pass safely in two maneuvers.
● Riders must not be left behind during a LANTERN ROUGE ride unless they first confirm with the other riders that they are detaching from the group; all members of the LANTERN ROUGE ride are responsible for ensuring they properly notify the other riders if they are detaching from the group.
● LANTERN ROUGE members are responsible for ensuring that their bicycle is in good working order before attending each LANTERN ROUGE ride.
● Bicycle helmets must be worn at all times while participating in any LANTERN ROUGE ride and other protective equipment is strongly encouraged (e.g., gloves, eye wear).
● While trail riding all riders must be courteous and considerate of other trail users and the trail system.
● LANTERN ROUGE members are responsible for ensuring they are sufficiently fit for their desired activity.
● LANTERN ROUGE members are responsible for bringing sufficient liquids and food, as required, for each LANTERN ROUGE Ride, as well as appropriate tools/ spare tubes, etc.
● LANTERN ROUGE members are not to be under the influence of any drug or beverage product that could impair their riding judgment while on a LANTERN ROUGE Ride.
● Any and every accident on a LANTERN ROUGE Ride shall be immediately reported to a LANTERN ROUGE co-founder to be reported to the Ontario Cycling Association (OCA) through the proper reporting procedures and forms provided by the OCA. The list of LANTERN ROUGE Board will be provided to LANTERN ROUGE members upon registration.
Skills Development
● All LANTERN ROUGE riders must display their ability to ride proficiently in a group at a level suitable for race competition.
● Outside of race specific skills development, LANTERN ROUGE will not provide skills development of a basic or introductory nature. Unfortunately, LANTERN ROUGE cannot accept members who do not meet these minimum criteria.